The data privacy regulations of some countries require that a person making a report containing personal data must be notified of certain collection and retention practices regarding information submitted through this system, as well as consent to certain terms and conditions regarding the information submitted by that person. Because of that, you are being asked to read the terms contained in the Notice below.
The Ethics Line hotline site is a confidential online reporting system operated by Contato Seguro and provided by Votorantim Cimentos to allow people to ask questions and to report suspected violations of company policy or applicable laws and regulations. Use of the Ethics Line hotline site is entirely voluntary. You are encouraged to report possible violations directly to your manager or supervisor, the Legal, Compliance or Human Resources departments, depending on the nature of the possible violation. If you feel that you are unable to do so, you may use the EthicsPoint hotline to make your report.
Please be aware that the information you supply about yourself, your colleagues, or any aspect of the company’s operations may result in decisions that affect others. Therefore, we ask that you only provide information that, to the best of your knowledge, is correct and factual. You will not be subject to retaliation from Votorantim Cimentos for any report of a suspected legal or Code of Conduct violation that is made in good faith, even if it later turns out to be incorrect. Please be aware, however, that knowingly providing false or misleading information will not be tolerated. Anonymous report will be accepted but we encourage you to identify yourself in order for us to follow up with questions we may have. In both situations the information you submit will be treated confidentially.
What Information is collected? The Ethics Line hotline captures the following information: your name and contact details (if provided), any question you may have, the name and title of all individuals you may be reporting, and a description of the suspected legal or compliance violation, including all relevant facts and details.
How will the Information be used? The information you provide will be stored on servers hosted by Contato Seguro in Brazil. Unless otherwise required by law, the information within the Ethics Line hotline database may only be reviewed and used by those individuals who need to access the data to fulfill their job duties. These individuals may include appropriate Votorantim Cimentos employees in the Legal, Compliance or Human Resources departments, personnel in the company’s Finance, IT and Audit functions, external Votorantim Cimentos advisors retained to assist in investigating the report, or technical staff at Contato Seguro. Those individuals may be located in Brazil. In addition, some or all of the information you provide may be stored in Votorantim Cimento’s systems in the course of answering your question(s) or investigating the report.
Votorantim Cimentos will evaluate the information you provide and may conduct an investigation. Your cooperation and assistance in that investigation may be necessary. If an investigation indicates that a violation of company policy or applicable laws or regulations has occurred, Votorantim Cimentos will take such action as it determines to appropriate under the circumstances. Votorantim Cimentos handle the existence of a report and the entire content of the investigations as confidential, and they should not be mentioned or accessed, except by authorized individuals to act on the complaint.
Please note that because of applicable laws, individuals you identify through the Ethics Line hotline site may be informed about the fact that a report has been made. However, to the extent reasonably possible, Votorantim Cimentos will not reveal your name or identity.
Votorantim Cimentos will take appropriate technical, organizational, and legal steps to secure the information you provide under the terms defined in the Privacy Policy on the Company's website and other internal guidelines about information security. Votorantim Cimentos also requires Contato Seguro to adequately secure your personal data and not use it for any unauthorized purposes.
